Tag Archives: Rolodex

Target Twitter audiences of every size with a theory of everyone

6873782601 dfa737da68 m Target Twitter audiences of every size with a theory of everyone

Photo credit: Fora do Eixo

Well, as you all know who read this blog, I am a Cluetrainian. This means I believe that anyone who spends their time and talent online are online influencers and potential important brand ambassadors. Marketers balk with visions of lost dollar signs, especially when the in-house social media communications professional generally balances email newsletter, traditional PR and site copy. Marketers forget that influencers aren’t necessary partial to the brand, with the loyalty of a salary or paycheck. They may, shocker, actually be genuinely interested in the topic.

Leveraging the brand’s equity to build one’s own brand is common, a fame narcotic if you will. While I encourage each one of my colleagues to build their own brand equity I need them to maintain egalitarian and democratic values when engaging online on behalf of clients. I don’t want them to lose their tone and voice, I just want them to filter it depending on the audience.

Don’t know where to start? Well, I know for a fact that there’s a guy in Brazil who will hook you up with thousands of Brazilian tweeters almost immediately for a fee. That’s somewhere to start. Once you’ve bought your online friends, you have to deliver the je ne sais quois to keep them. If you suck, are salesy, don’t tweet or post very often, are selfish, don’t play games or bait conversation, don’t give til it hurts, even all of these thousands of purchased followers will start unfollowing you almost immediately.

It is sort of like being an opening act to U2: you might have 30,000 folks who didn’t come to see you who are there to see Bono but there’s no guarantee that they’ll ever buy your album. There’s every reason they should but you really could make a mess of it — if they don’t, it is your fault as they were your customers to lose. Same thing with buying followers and likes. If the targeting is completely off, if you suck as a host, or if you’re boring or rude, they’re gone — at least the real ones are.

Stated simply, the state of the art in social media is still bespoke, based on old models of public relations where each particular PR agent has a Rolodex and that card represents years and years of personal relationships . Very precious and personal connections, formed and tempered over time, built on trust.

And, this very same framework has been mapped directly into social media where many agencies and companies spend all of their time taking their current 25 mainstream media contacts and 25 social media contacts to dinners at Mortons. There’s not enough budget or time to prospect much further or deeper than that.

Which is a sincere pity.

How can one take an old PR model that only concerns itself with an easy-to-manage elite core of gate-keeping journalists, publishers, and broadcasters and map that onto a new media model? A model that could potentially include anyone and everyone who should decide to commit to starting blogging. Producing content for online consumption, resulting in becoming an online influencer. It’s like the circle of success.

In this theory of everyone, in this theory of long tail digital PR outreach and engagement, it is essential to find viable ways of 1) discovering everyone — because there are potentially a lot of people that show up in your net when you’re being inclusive and indiscriminate 2) keeping that list up-to-date as blogs are launched and shuttered every day.

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The A-list is not a good path to real Americans online

I had breakfast with John Bell of Ogilvy a number of years ago. He didn’t see the value of investing limited budget, time and resources on the long tail when those treasures would better be used to woo the high-fliers, professionals, top-cows and A-listers.

long tail4 The A list is not a good path to real Americans onlineThat’s fair enough, and surely a common question, and a question we must address close to the beginning of every sales call we make at our agency when we propose blogger outreach to a prospective client.

The value comes from penetration, permanence, perseverance and persistence. There are only a finite number of members of every organization’s email list. Mashable and TechCrunch have a sizable but vertical (narrow) audience. When we reach out and pitch to thousands of bloggers, however small or niche, if they’re within maybe one but generally a handful of loosely defined topics, we always reach well outside of the echo chamber of a conversation that tends to get contained within the walls of a tech blog or mommy blog.

By reaching out ever further, we don’t assume that anyone outside of the five major urban centers are obsessed with the top five major papers or the top five major blogs. Doing so makes the critical mistake that if you get covered by the FT, the Wall Street Journal and the New York Times, you’ve got the world covered. In fact, I will use a newspaper analogy to try to illustrate my point.

The top A-list blogs and bloggers are analogous to David Gelles and the top journalists at the FT, the Times, Washington Post and the Journal. Though highly prestigious, getting your new startup covered by Mr. Gelles may very well not be enough. Outside of Chicago, New York, LA, San Francisco, Washington, DC, Boston and Miami, the United States is also a collection of regional, city, town and village daily papers as well as weeklies and newsletters and journals, both academic and professional, and email lists and Web-only news sources.

People have only a finite amount of time, so their consumption of content, information, news, reviews and alerts is limited. The closer you can get to the media organ that your target market consumes primarily and religiously, the higher the probability that content will register with the reader, will resonate with the reader, and will feel like it is intimate to the reader and his local community and experience of the world.

The Internet is such a gift. Never before has it been remotely possible to reach out to thousands of publishing platforms in one go, with just a team of five, globally or geographically, with a couple follow-ups and concierge service, with the reliable results of hundreds of posts and their associated tweets, retweets and secondary coverage. Add to this long-tail “theory of everyone” campaign a more one-to-one, relationship-based, Rolodex outreach to your most connected agents to-to list and you can have all the mentions in the rarefied air of the A-list as you can manage in the time allowed (and with what you have to pitch — sometimes the quality or sexiness isn’t there and it can be a super-tough sell, requiring horse-trading, etc.) in addition to the hundreds of earned media mentions that one can very reliably acquire — with the first posts showing up two weeks after the contract is signed and going on for another four weeks.

Building connections with the top influencers

One of the biggest issues with A-list outreaches that I experienced when I was at NMS and Edelman is that what happens when you only have a prior relationship with only a handful of top-tier semi-professional and professional bloggers and blogger networks that are germane to the topic or demographic of the client? What happens if you don’t know enough and the ones you do know aren’t interested or don’t think it’s interesting or a viable post?

There are times when you’ve been given a huge retainer by a huge client to push a “meh” product to an A-list that’s not interested and the time passes, the bell rings and you’ve rolled snake eyes. Nothing. No coverage — or very little, surely not aligned to the client’s expectation — or your boss’s.

We discovered that we were a lot less vulnerable to panic attacks when we bought insurance. At my agency, we do pursue A-listers, of course. But those relationships are real. They take time. Since we don’t have a strong vertical, we don’t know who we’re going to need to engage in the A-list at any one time. And, when we do sort out the A-list in any particular blogosphere, thanks to the help of eCairn, then we need to spend time building that connection, personally, with the top influencers. While that is happening, we task our seven blogger researchers with finding everyone else, using a very well-thought-out collection of keyword phrases. In general, we have two weeks or less before our first outreach. The clock is ticking.

Continue reading →

Do Americans care at all about A-list blogs?

I had breakfast with John Bell of Ogilvy a number of years ago. He didn’t see the value of investing limited budget, time and resources on the long tail when those treasures would better be used to woo the high-fliers, professionals, top-cows and A-listers.

long tail Do Americans care at all about A list blogs?That’s fair enough, and surely a common question, and a question we must address close to the beginning of every sales call we make at our agency when we propose blogger outreach to a prospective client.

The value comes from penetration, permanence, perseverance and persistence. There are only a finite number of members of every organization’s email list. Mashable and TechCrunch have a sizable but vertical (narrow) audience. When we reach out and pitch to thousands of bloggers, however small or niche, if they’re within maybe one but generally a handful of loosely defined topics, we always reach well outside of the echo chamber of a conversation that tends to get contained within the walls of a tech blog or mommy blog.

By reaching out ever further, we don’t assume that anyone outside of the five major urban centers are obsessed with the top five major papers or the top five major blogs. Doing so makes the critical mistake that if you get covered by the FT, the Wall Street Journal and the New York Times, you’ve got the world covered. In fact, I will use a newspaper analogy to try to illustrate my point.

The top A-list blogs and bloggers are analogous to David Gelles and the top journalists at the FT, the Times, Washington Post and the Journal. Though highly prestigious, getting your new startup covered by Mr. Gelles may very well not be enough. Outside of Chicago, New York, LA, San Francisco, Washington, DC, Boston and Miami, the United States is also a collection of regional, city, town and village daily papers as well as weeklies and newsletters and journals, both academic and professional, and email lists and Web-only news sources.

People have only a finite amount of time, so their consumption of content, information, news, reviews and alerts is limited. The closer you can get to the media organ that your target market consumes primarily and religiously, the higher the probability that content will register with the reader, will resonate with the reader, and will feel like it is intimate to the reader and his local community and experience of the world.

The Internet is such a gift. Never before has it been remotely possible to reach out to thousands of publishing platforms in one go, with just a team of five, globally or geographically, with a couple follow-ups and concierge service, with the reliable results of hundreds of posts and their associated tweets, retweets and secondary coverage. Add to this long-tail “theory of everyone” campaign a more one-to-one, relationship-based, Rolodex outreach to your most connected agents to-to list and you can have all the mentions in the rarefied air of the A-list as you can manage in the time allowed (and with what you have to pitch — sometimes the quality or sexiness isn’t there and it can be a super-tough sell, requiring horse-trading, etc.) in addition to the hundreds of earned media mentions that one can very reliably acquire — with the first posts showing up two weeks after the contract is signed and going on for another four weeks.

Building connections with the top influencers

One of the biggest issues with A-list outreaches that I experienced when I was at NMS and Edelman is that what happens when you only have a prior relationship with only a handful of top-tier semi-professional and professional bloggers and blogger networks that are germane to the topic or demographic of the client? What happens if you don’t know enough and the ones you do know aren’t interested or don’t think it’s interesting or a viable post?

There are times when you’ve been given a huge retainer by a huge client to push a “meh” product to an A-list that’s not interested and the time passes, the bell rings and you’ve rolled snake eyes. Nothing. No coverage — or very little, surely not aligned to the client’s expectation — or your boss’s.

We discovered that we were a lot less vulnerable to panic attacks when we bought insurance. At my agency, we do pursue A-listers, of course. But those relationships are real. They take time. Since we don’t have a strong vertical, we don’t know who we’re going to need to engage in the A-list at any one time. And, when we do sort out the A-list in any particular blogosphere, thanks to the help of eCairn, then we need to spend time building that connection, personally, with the top influencers. While that is happening, we task our seven blogger researchers with finding everyone else, using a very well-thought-out collection of keyword phrases. In general, we have two weeks or less before our first outreach. The clock is ticking.

Continue reading →

How to make friends and influence bloggers

hr blogger2 How to make friends and influence bloggersLast week I told you how not to pitch a blogger in your PR outreach, so it raises the pregnant question of what exactly should you do?

For about five years now we’ve seen an extraordinary number of clients and potential clients who have frankly been afraid of blogger outreach because of the poor practices of companies and brands that have stumbled in their attempts to engage the blogosphere. So today I wanted to walk through our process to show you how it’s done. Just how do you pitch a blogger?

First off, we see if we already know anyone. We know folks at the top tech blogs, so we give them first bite. By the time that shakes out, we’ll have a couple-few-thousand blogs to QA and sort out. While we’re seeing how the A-listers pan out, we develop a message model that is inclusive enough to not alienate any single blogger but specific enough that each blogger is completely clear as to who our client is and what we want from them (a post, a tweet, an embedded video, a review, etc).

Then, we send out the first outreach and send four or five online analysts to man the inbox so that potentially a thousand replies can be triaged and responded to, like in a hospital emergency room. Who is spitting mad? Who needs more information? Who needs a little prodding or convincing?

Time should be a primary consideration
More conversions have been made with charming, patient, quick emails than have ever been made through just the pitch

Time is of the essence. More conversions have been made with charming, patient, friendly and quick emails than have ever been made through just the pitch. Why is time ticking? If someone is a little pissed when they get the email and hit reply, they’ll be a lot more pissed and maybe drop an unhappy tweet if they’re ignored for a few hours. If they’re ignored for a day, they will amplify their displeasure by posting it onto their blog, effectively making it very sure they’re heard.

It has less to do with bloggers being vindictive or making their fame on your client’s good name but has way more to do with stepping up displeasure. “I want to be heard, I need to be heard, I have a grievance, and I will be heard no matter what.” To be honest with you, that never happens to us any more because we’re endlessly kind, patient, giving, indulgent, compliant, respectful and super-quick.

Super-quick is the biggest, most important thing. Latency is always punished. And have a system, because it is inexcusable to allow any of these thousands of “nobody” bloggers to ever get less than exquisite service. Don’t play favorites. Triaging the responses has nothing to do with the bank balance or Rolodex or fame or celebrity or reach of the blogger. It has to do with whether a blogger is

  1. willing to post gladly
  2. willing to post but needs more information
  3. willing to post but leery of legitimacy
  4. maybe willing to post but generally conflicted or confused
  5. how did you find my blog and get my email?
  6. unwilling to post but maybe willing to tweet
  7. unwilling to post
  8. unwilling to post and please remove my name
  9. who the hell are you and how did you get my email address or find my blog
  10. wrong topic, I don’t care about this
  11. you’ve insulted me and I will seek vengeance

Honestly, even #11 is fine as long as you don’t meet that blogger with the same anger and menace as is being shared. Remember our mantra: “Be kind, for everyone you meet is fighting a hard battle.”

Walking into a drama that’s in progress

I always like to say, when I am speaking at conferences and on panels, that my online team never knows what they’re walking into but that responses like rage and frustration are almost never the direct result of our simple, minimal, friendly email pitch. In a majority of the cases, we’re walking into a drama that is already in progress. Sort of like when a beat cop responds to a domestic 911 call.

Cops hate responding to a domestic disturbance because nobody’s more likely to shoot someone than when they feel like their life is imploding and the only thing that can make someone that crazy is love. Too many cops have been shot as the direct result of unknowingly stepping into someone else’s personal or collective hell. So my team is trained to at least emulate endless patience, love, acceptance and generosity, though my colleague Leslie Quiros tells me that she really sometimes needs to stop, think and breathe, before responding online sometimes. God bless her.

Even more, after we collect and log all of these positive, negative and neutral responses, we wait a week and do it all again, but reaching out only to the bloggers who have not responded at all. While a few of these folks might be ignoring us by not responding, we have concluded that the vast majority of folks who don’t reply during the first outreach just don’t see it or missed it or, more likely, either intend to later but forget or simply don’t know who we are at first and just assume the pitch isn’t for real.

When we reach out one week later and then again a week after that, they’ve seen the email a couple of times and give it a try and are pleased to see that it’s authentic and that there are friendly online analysts more than happy to be friendly and kind at the other end.

It’s not about fooling the bloggers, it’s about authenticity

People are funny and I quite love my species — and I think that attitude is our secret AH sauce: We don’t consider the people we pitch to be the enemy that must be fooled into helping our clients. Quite the opposite. I started my company because I believe that there are lots and lots of vocal proponents on any topic under the sun who just have not been activated yet. Who don’t realize that their voice is important and that agencies like mine and clients like mine find that their choice to create their publishing empire, no matter how modest though it may be, is very exciting, very useful, and very cool to us and to our clients, to be sure!

And, unlike the simulated world of the elaborately constructed inbound link sellosphere, shilloshere, linkosphere, or whatever it is, blogger outreach is authentic. When we send out two-thousand emails pitched to two-thousand bloggers, the 400 bloggers who post over the course of a month don’t have to. We don’t pay them, we don’t trade horses, and we don’t make empty promises.

Not all 2,000 post, only the 400 for whom the message resonates. It is earned media. It is real, even if the blogger simply embeds a video or quotes the pitch email verbatim or copy-and-pastes the social media news release full-text, it’s up to each blogger. No matter what they say, no matter how editorialized, or matter how off message their interpretation may well be (and when it is, it is generally our fault for not being clear enough). It is a thing of beauty and it is ceaselessly amazing that folks online are so endlessly generous and active.

But it all starts with the right attitude–putting the blogger first is the secret of how to pitch a blogger.

Continue reading →

Be kind and target well and bloggers will post your news

Last week I told you how not to pitch a blogger in your PR outreach, so it raises the pregnant question of what exactly should you do?

hr blogger Be kind and target well and bloggers will post your newsFor about five years now we’ve seen an extraordinary number of clients and potential clients who have frankly been afraid of blogger outreach because of the poor practices of companies and brands that have stumbled in their attempts to engage the blogosphere. So today I wanted to walk through our process to show you how it’s done. Just how do you pitch a blogger?

First off, we see if we already know anyone. We know folks at the top tech blogs, so we give them first bite. By the time that shakes out, we’ll have a couple-few-thousand blogs to QA and sort out. While we’re seeing how the A-listers pan out, we develop a message model that is inclusive enough to not alienate any single blogger but specific enough that each blogger is completely clear as to who our client is and what we want from them (a post, a tweet, an embedded video, a review, etc).

Then, we send out the first outreach and send four or five online analysts to man the inbox so that potentially a thousand replies can be triaged and responded to, like in a hospital emergency room. Who is spitting mad? Who needs more information? Who needs a little prodding or convincing?

Time should be a primary consideration
More conversions have been made with charming, patient, quick emails than have ever been made through just the pitch

Time is of the essence. More conversions have been made with charming, patient, friendly and quick emails than have ever been made through just the pitch. Why is time ticking? If someone is a little pissed when they get the email and hit reply, they’ll be a lot more pissed and maybe drop an unhappy tweet if they’re ignored for a few hours.  If they’re ignored for a day, they will amplify their displeasure by posting it onto their blog, effectively making it very sure they’re heard.

It has less to do with bloggers being vindictive or making their fame on your client’s good name but has way more to do with stepping up displeasure. “I want to be heard, I need to be heard, I have a grievance, and I will be heard no matter what.” To be honest with you, that never happens to us any more because we’re endlessly kind, patient, giving, indulgent, compliant, respectful and super-quick.

Super-quick is the biggest, most important thing. Latency is always punished.  And have a system, because it is inexcusable to allow any of these thousands of “nobody” bloggers to ever get less than exquisite service. Don’t play favorites. Triaging the responses has nothing to do with the bank balance or Rolodex or fame or celebrity or reach of the blogger. It has to do with whether a blogger is

  1. willing to post gladly
  2. willing to post but needs more information
  3. willing to post but leery of legitimacy
  4. maybe willing to post but generally conflicted or confused
  5. how did you find my blog and get my email?
  6. unwilling to post but maybe willing to tweet
  7. unwilling to post
  8. unwilling to post and please remove my name
  9. who the hell are you and how did you get my email address or find my blog
  10. wrong topic, I don’t care about this
  11. you’ve insulted me and I will seek vengeance

Honestly, even #11 is fine as long as you don’t meet that blogger with the same anger and menace as is being shared. Remember our mantra: “Be kind, for everyone you meet is fighting a hard battle.”

Walking into a drama that’s in progress

I always like to say, when I am speaking at conferences and on panels, that my online team never knows what they’re walking into but that responses like rage and frustration are almost never the direct result of our simple, minimal, friendly email pitch. In a majority of the cases, we’re walking into a drama that is already in progress. Sort of like when a beat cop responds to a domestic 911 call.

Cops hate responding to a domestic disturbance because nobody’s more likely to shoot someone than when they feel like their life is imploding and the only thing that can make someone that crazy is love. Too many cops have been shot as the direct result of unknowingly stepping into someone else’s personal or collective hell.  So my team is trained to at least emulate endless patience, love, acceptance and generosity, though my colleague Leslie Quiros tells me that she really sometimes needs to stop, think and breathe, before responding online sometimes. God bless her.

Even more, after we collect and log all of these positive, negative and neutral responses, we wait a week and do it all again, but  reaching out only to the bloggers who have not responded at all. While a few of these folks might be ignoring us by not responding, we have concluded that the vast majority of folks who don’t reply during the first outreach just don’t see it or missed it or, more likely, either intend to later but forget or simply don’t know who we are at first and just assume the pitch isn’t for real.

When we reach out one week later and then again a week after that, they’ve seen the email a couple of times and give it a try and are pleased to see that it’s authentic and that there are friendly online analysts more than happy to be friendly and kind at the other end.

It’s not about fooling the bloggers, it’s about authenticity

People are funny and I quite love my species — and I think that attitude is our secret AH sauce: We don’t consider the people we pitch to be the enemy that must be fooled into helping our clients. Quite the opposite. I started my company because I believe that there are lots and lots of vocal proponents on any topic under the sun who just have not been activated yet.  Who don’t realize that their voice is important and that agencies like mine and clients like mine find that their choice to create their publishing empire, no matter how modest though it may be, is very exciting, very useful, and very cool to us and to our clients, to be sure!

And, unlike the simulated world of the elaborately constructed inbound link sellosphere, shilloshere, linkosphere, or whatever it is, blogger outreach is authentic.  When we send out two-thousand emails pitched to two-thousand bloggers, the 400 bloggers who post over the course of a month don’t have to. We don’t pay them, we don’t trade horses, and we don’t make empty promises.

Not all 2,000 post, only the 400 for whom the message resonates. It is earned media. It is real, even if the blogger simply embeds a video or quotes the pitch email verbatim or copy-and-pastes the social media news release full-text, it’s up to each blogger. No matter what they say, no matter how editorialized, or matter how off message their interpretation may well be (and when it is, it is generally our fault for not being clear enough). It is a thing of beauty and it is ceaselessly amazing that folks online are so endlessly generous and active.

But it all starts with the right attitude–putting the blogger first is the secret of how to pitch a blogger.

Continue reading →